Follow these Links to Helpful Instructions

• How Do I Login To The Room?
• How Do I Test to See if I have the Latest Version of Java?
• How Do I Install Java?
• Error Messages & What They Mean
• Moderator Instructions

How Do I Login To The Conference Room?

Your first time logging into the webroom you only need to enter your name and click enter room. No password is necessary.

The Java Starting Message will appear:

The Java message will disappear and Download Application dialog window will display to install the VereConference Utility. This will only be necessary to download your first time entering the webcast room or in the future when our software is updated.

After downloading and installing the plugin you will be prompted to “RUN” the
application. Check the box “Always trust content from this publisher” to
avoid this step in the future and then click RUN.

If your login is successful, the conference room application will open.

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How Do I Test to See if I have the Latest Version of Java? How do I install Java?

Visit http://java.com/en/download/help/testvm.xml?ff3.
The system will automatically begin testing your machine to see if you have the latest version of Java. Follow the on screen instructions to download the latest version if you don’t already have it.

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Error Messages & What They Mean

If you see this window it means you don’t have java installed on your computer.

If you view a window that says “Connecting to Server…” and it never goes away or if after connecting once this window opens over and over again, or eventually gives the message: “Connection Failed,” there could be two or three problems.

1. Check your internet connection. The webcast room doesn’t require a high speed connection but a weak or intermittent connection will cause problems.
2. Your version of Java could be outdated. Follow the instructions above to test your java.
3. Your computer might be run down in memory. Try closing other programs and extensions that are running.
4. Disable your web accelerator program. If you don’t know how, call your Internet Service Provider.
5. If you are behind a firewall, you must give JAVA permission to communicate through the firewall. Most firewalls will ask if you want to let this program communicate on the Internet, you must choose yes. Consult your firewall manual for additional instructions if necessary.

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Moderator Instructions

You may view this tutorial video on how to use the webroom.

Also keep in mind that if you have a webcam connected to your computer it will automatically turn on and display during your webcast. This video feed is also a part of the recording. Follow these instructions to disable your webcam.

1. Option 1. Unplug it. If you have a built in webcam this is, of course not an option
2. Option 2. If you have a MAC open up “Photobooth” before logging into the webroom. Your camera can’t be accessed by more than one program at a time and so if in use by photobooth the webroom won’t be able to open it.
3. Option 3.
   If you have a PC point your internet browser to: http://www.cameroid.com/snap.php
   before logging into the webroom. Click on the Accept button and your camera will turn on. Leave this window open while logging into the webcast and during the webcast. Your camera can’t be accessed by more than one program at a time and so if in use by the cameriod site, the webroom won’t be able to open it.